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Example
#1
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Example
#2
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Example
#3
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Example
#4
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Audience/Process
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All-staff meeting – served food
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All-staff meeting
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All-staff meeting – served food
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Two all-staff meetings
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Overall Presentation Format
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PowerPoint presentation by the Executive Director introducing the
project, followed by activities and discussion
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Executive Director spoke about some restructuring of how meetings
will occur, who will attend. Etc. Meeting also included discussion of ideas
prompted by the survey.
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After activities, defined diversity
and cultural competency and explained the agency’s yearlong strategic
initiative.
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Meeting 1: General presentation about cultural competency
Meeting 2: Survey specific presentation
and discussion
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Activity #1
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“Would You Rather”
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“Dimensions of Diversity”
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“Would You Rather”
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Definitions review
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Survey Result Share-Out
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Discussed a subsection of what was found in the survey - 3 areas
where the institution excels and 3 areas with room for improvement.
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While the Executive Director spoke, a PowerPoint ran in the
background with survey responses to the question “What do you like most about
your job?”
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Presented areas of the survey where the institution did well and
areas for growth.
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Delivered the survey results unfiltered. Broke into groups and had
them go through what surprised them, what they were proud of, what the
institution could do better, and suggestions of actionable items.
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Activity #2
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Each group wrote suggestions addressing the three areas where the
institution needed improvement, then posted that up on a common wall and read
it out to the group.
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None mentioned.
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Everyone anonymously wrote what their definition of diversity and culture is. People also suggested topics, speakers, and
organizations to speak at future meetings.
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Worksheets – broke into groups and did exercises based on what they
learned from the survey and how the institution could improve cultural
competency.
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Feedback Process
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Group notes were collected at the end. There was a lot of overlap in
the responses as well as actionable items to push forward.
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Committee members took notes during the meeting and gained important
information from the conversations.
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Collected the anonymous culture
and diversity definitions. Allowed
times for questions and feedback but mostly used the small amount of time to
explain the project. Set up a Survey Monkey poll to ask everyone what they
thought of the meeting and if there is a better time for the meetings but had
a lower response rate.
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Tracked responses during the meeting. Worked to notice red flags
coming up and avoiding any flare-ups.
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Attendance
(If Applicable)
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Great attendance (approx. 85% of staff)
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No data collected.
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Food as well as intense recruitment (needed a good excuse not to
attend) brought in a good representation of the staff.
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Mandatory – all staff attended or attended a makeup session.
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Next steps
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Try to push forward the actionable items.
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Bring the same activity to a Board meeting.
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Use poll results to improve content and timing of future meetings.
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Everyone has been assigned a book or audio book related to the
initiative to read and a discussion group has been created. The actionable
items were broken up into long, medium, and short term as well as by level of
expense and various teams have been assigned various tasks.
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